Case Study

Community Education Platform with Integrated Course Data

Delivered as part of an agency-led project, this WordPress-based education platform was designed to manage and present a large catalogue of courses, with complex relationships between schedules, tutors and availability.

I was responsible for both the technical implementation and coordinating delivery across the project.

The Challenge

The organisation relied on an external system (VETtrak) to manage course data, but needed a public-facing website that could present that information clearly and keep it up to date.

Without integration, this typically leads to:

  • duplicated data entry across systems
  • difficulty maintaining accurate course information across systems
  • time-consuming manual updates
  • limited flexibility in how content is presented

What I Built

I designed and implemented a structured WordPress solution that integrated directly with the external course data.

This included:

  • A scalable content structure for courses, modules, tutors and schedules
  • Automated data imports from the external system
  • Relationships between content types to support filtering and display
  • Flexible templates to present course information in different contexts
  • Logic to handle availability and enrolment workflows

The platform was designed to handle large volumes of structured data reliably.

The Outcome

  • Improved accuracy and consistency of course information across platforms
  • Manual data entry was significantly reduced
  • The platform could scale as new courses and schedules were added
  • Staff could manage content without relying on a developer

My Role

I led the technical implementation and played a key role in coordinating delivery, working closely with the agency’s design and project team to ensure the solution aligned with both technical requirements and business needs.

See How I Can Help With Your Project
Screenshot of WEA Illawarra Garden Sculptures course details page

WEA Illawarra website. Design by Sin Design.

  • I worked with Tracey on two separate bespoke WordPress integrations. One was integrating an ancient student management system into a modern wordpress site. The integration allowed for a fresh website to securely integrate with the back-end SMS and retrieve course information and scheduling to make bookings of online courses as simple and streamlined as possible. The other project involved moving away from the ancient SMS to a modern one. A major redesign of the integration methodology in a tight time frame was required.

    What impressed me most working with Tracey during these projects was her calm, approachable and responsive nature along with systematic logical sequencing and technical ability. The documentation surrounding our required integrations was extremely limited and the provider was unable to assist. This showcased Tracey’s ability to think outside the box to get the job. Tracey kept downtime to a minimum, our project time line on track and remained aligned with our IT and security requirements throughout.

    I found the quality of her work to be excellent and the level of effort consistent.

    I would absolutely love to work with Tracey again and I have no hesitation in recommending her.

    Alex Fabris
    IT Manager, WEA Co

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When a website relies on external data or needs to stay in sync with other systems, structure becomes critical.